UCSD Blink: How to Buy Using Recharge

Related Links
Departments Offering Goods and Services Through Recharge
Recharge Process Overview
Ways to Buy Goods and Services
What Department Buyers Need to Know
Glossary Terms
	Fund manager
	Index
	Non-inventorial equipment
	Principal investigator
	Recharge
Departments
	Procurement & Contracts

Blink Home > Buying > How to Buy Using Recharge

How to Buy Using Recharge

Summary: Find step-by-step instructions for buying and paying on-campus vendors through the convenient recharge process.

Note: Use the recharge process only if your department does not yet have access to Marketplace, UCSD’s new online buying site, or the campus supplier you wish to buy from is not available through Marketplace. Check the list of departments and representatives (Excel) to find out if your department has access.

If your department is registered, you can go directly to Marketplace and start shopping. See a list of suppliers (PDF).
If your department is not registered, see Getting Set Up in Marketplace.

What to do		How to do it
1	Choose a campus vendor that sells by recharge.	Check Departments Offering Goods and Services Through Recharge. If you don't find an on-campus vendor on this page, ask co-workers if they have other suggestions. If you find that an on-campus vendor can't help you, you'll need to choose a different purchasing method.
2	Verify that the supply or service can be charged to your index.	Contact the fund manager for that index to: Determine if the expense is allowable on the index. If not, obtain the proper index number for the expense. Let the fund manager know if you plan to purchase services, supplies, or equipment. Let the fund manager know when you will receive the item. Be sure you have delegated authority from the Principle Investigator (PI) for that index.
3	Gather the information to give to the on-campus vendor.	Your contact information: Name Phone number Fax number E-mail Mail Code Department information: Department name Fiscal contact info Name Phone number Fax number E-mail Index particulars: Index Fund number for index Specific information about the supply or service you're ordering. Not every on-campus vendor requires all of the information listed, but if you have it, you won't be caught by surprise.
4	Make your purchase and obtain verification or receipt of supply or service.	Place your order. Ask how you will receive verification of your order: E-mail Packing slip Recharge receipt Receive and give the verification to your fund manager for reconciliation purposes.