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How to Build the Schedule of Classes
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Summary: If you create the Schedule of Classes for your department, college, or program, use this step-by-step guide to help you schedule classes. |
| What to do |
How to do it |
| 1 |
Review deadline information. |
- Check the current Publication Schedule to become familiar with department deadlines for submitting Schedule of Classes materials for upcoming quarters.
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| 2 |
Gather information needed for the schedule. |
- Consult with your faculty or department chair regarding course offerings for the term.
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| 3 |
Edit the Schedule Build file. |
- The Scheduling Office will e-mail the Schedule Build file (an Excel spreadsheet) to departments (see Publication Schedule, row A).
- Once you receive the file, enter:
- The enrollment limit for each course section
- The days and times each section should meet
- The building and room number for sections specifically assigned to department space
- The PID and name of instructor(s) for each course
- Subtitles
- Special scheduling concerns on the Supplementary Scheduling Information Sheet
- E-mail the updated Schedule Build file to the Scheduling Office by the date and time specified (see Publication Schedule, row B).
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| 4 |
Review the Schedule List report and perform a "last look." |
- Review the Schedule List report as soon as you receive it. This is the course information that will appear in the online Schedule of Classes.
Note: The Scheduling Office will send scheduling materials, including a print copy of the Schedule List report, to departments for final review (see Publication Schedule, row C). This review is called the "last look."
- Perform the last look:
- Complete the "Checklist Guide to Proofreading the Schedule List report," included with your scheduling materials.
- Mark up your paper copy of the Schedule List with any final changes, additions, or deletions. Please use a red pen.
- Send the marked-up Schedule List report to the Scheduling Office, Mail Code 0021-R. (See Publication Schedule, row D, for deadline.)
Note: Instead of sending in the marked-up hard copy of the Schedule List report, you may e-mail your corrections by the same deadline.
- Use the CS SECTMNT screen in ISIS to verify that changes have been made or view the Schedule of Classes when it becomes available online (see Publication Schedule, row E).
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Make changes after publication. |
- See How to Make Changes to the Schedule of Classes After Publication if you need to revise the schedule.
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Need an expert? Contact the Scheduling Office, (858) 534-4292. |
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