| What to do |
How to do it |
| 1 |
Get an Equipment Inventory Modification Request (EIMR) form.
As an alternative to the printed form, you can complete the EIMR online in EAMS. |
- Go to Equipment Inventory Modification Request (EIMR) (PDF) and print a copy of the form.
|
| 2 |
Complete the Property Administrator Information section. |
- Provide the following::
- Property administrator's name
- Department name
- Mail Code
- Phone number
- Fax number
- E-mail address
|
| 3 |
Complete the Transaction Type section. |
- Check the Transfer box.
- Check the Surplus Sales box.
- In the Surplus Credit Sale to boxes, indicate the index to which you want to credit the sale of your property.
Note: Only designated revenue/ income accounts can be credited for sold property. These indexes typically use fund code 68310A. If you need information about Surplus Sales revenue/ income accounts, contact Julie Staffiero, General Accounting, (858) 534-4995.
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| 4 |
Complete the Equipment Indentification section. |
- Provide the following information for each item transferred:
- Description and serial number
- Location of the property under New Location column
Note: If you need more space, attach your own additional page.
- Under Remarks, list information needed by Surplus Sales staff such as:
- Best time for pickup
- Name of a contact person including phone number, building, and room number.
- Condition of property
Note: Be sure that an authorized contact person can meet Surplus Sales staff where the property is located.
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| 5 |
Complete the Approval sections. |
- Check the Department box.
- On the first line, have your Property Administrator sign and date the form. Use the second line if a second signature is required by your department.
- The Equipment Management Approval portion will be completed by Surplus Sales staff.
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| 6 |
Submit the EIMR to Surplus Sales. |
- Fax the completed EIMR to Surplus Sales, (858) 578-9344
AND
Mail the original EIMR to Surplus Sales, Mail Code 0046.
Note: Surplus Sales will contact you regarding the acceptance and pickup of your property.
- You will receive a copy of the EIMR with an EIMR Number and Transaction Number when Surplus Sales has physical custody of your property. Keep this copy for your records.
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