| What to do |
How to do it |
| 1 |
Determine if the items are considered non-inventorial property. |
- Read the information and the definition of equipment found on the Equipment Management Basics page.
If the property is inventorial equipment, go directly to How to Send Equipment to Surplus Sales and follow the step-by-step instructions.
- If you are certain the property is non-inventorial, follow the remaining steps on this page.
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| 2 |
Verify that the property is free of contamination. |
- Property that may have come in contact with hazardous materials must be certified contamination free before you send it to Surplus Sales. See How to Get a Decontamination Clearance for Equipment or Facilities for instructions.
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| 3 |
Verify that computers and data-storage devices have been cleansed of sensitive data. |
- Remove all sensitive data. If you are unsure about what sensitive data is or how to remove it, read Computer Media Decommissioning Procedures.
- Affix a label with the following information:
- Name of person that cleansed the machine
- Date machine was cleansed
- Method or program used to cleanse the device
This "certified clean" label template (PDF) is available for use.
Note: Surplus Sales will not accept computers or data storage devices without a "certified clean" label.
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| 4 |
Submit an Equipment Inventory Modification Request (EIMR) before sending non-inventorial property to Surplus Sales. |
- Complete the EIMR in EAMS, and the EIMR will be forwarded electronically to Surplus Sales.
or
- Complete the EIMR by printing a copy of the Equipment Inventory Modification Request (EIMR) (PDF).
- Fax the printed EIMR to Surplus Sales, (858) 578-9344
and
Mail the original EIMR to Surplus Sales, Mail Code 0046.
If you are unsure how to complete the printed form, see How to Complete a Printed EIMR for Non-Inventorial Property for Surplus Sales.
Note: Surplus Sales will contact you regarding the acceptance and pickup of your property.
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| 5 |
Keep a copy of the EIMR. |
- You will receive a a copy of the EIMR with an EIMR Number and Transaction Number when Surplus Sales has physical custody of your property. Keep this copy for your records and to check for a credit if your property is sold.
Note: Departments may receive 65%–75% of the proceeds from items sold for $50 or more.
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