| What to do |
How to do it |
| 1 |
Determine if the items are considered non-inventorial property. |
- Read the information and the definition of equipment found on the Equipment Management Basics page.
- If you have non-inventorial equipment follow the remaining steps on this page.
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| 2 |
Verify that the property is free of contamination. |
- Property that may have come in contact with hazardous materials must be certified contamination free before you send it to Surplus Sales. See How to Get a Decontamination Clearance for Equipment or Facilities for instructions.
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| 3 |
Verify that computers and data-storage devices have been cleansed of sensitive data. |
- Remove all sensitive data. To learn more about sensitive data or how to remove it, read Computer Media Decommissioning Procedures.
- Affix a label with the following information:
- Name of person that cleansed the machine
- Date machine was cleansed
- Method or program used to cleanse the device
This "certified clean" label template (PDF) is available for use.
Note: Surplus Sales will not accept computers or data storage devices without a "certified clean" label.
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| 4 |
Submit an Equipment Inventory Modification Request (EIMR) before sending non-inventorial property to Surplus Sales. |
- Complete the EIMR in EAMS, and electronically forward the EIMR to Surplus Sales.
or
- Complete the EIMR by printing a copy of the Equipment Inventory Modification Request (EIMR) (PDF).
- Fax the printed EIMR to Surplus Sales, (858) 578-9344 and mail the original EIMR to Surplus Sales, Mail Code 0046.
For help completing the printed form, see How to Complete a Printed EIMR for Non-Inventorial Property for Surplus Sales.
Note: Surplus Sales will contact you regarding the acceptance and pickup of your property.
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| 5 |
Keep a copy of the EIMR. |
- You will receive a a copy of the EIMR with an EIMR Number and Transaction Number when Surplus Sales has physical custody of your property. Keep this copy for your records to check for a credit if your property is sold.
Note: Departments may receive 65%–75% of the proceeds from items sold for $50 or more.
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