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How to Check a Credit for Property Sold at Surplus Sales
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Summary: If your department sent surplus property to UCSD Surplus Sales and the property is sold, your department may receive a credit. Check the information below for different ways to check if your department has received credit.
Background: UCSD departments can dispose of excess University property at Surplus Sales and may receive 65%–75% of the proceeds for their items sold for $50 or more. |
| Ways to check for a credit |
What to do |
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Surplus Sales Recharge Statement |
Go to Surplus Sales Recharge Statement.
- Enter the index, which you can find on your copy of the EIMR submitted to Surplus Sales.
- Select the starting date.
- Select the ending date.
- Click the Continue button.
- Locate the EIMR Number on your copy of the EIMR submitted to Surplus Sales. Match it to the number listed in the EIMR column.
- For a detailed summary of each line item, click the LOT#.
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FinancialLink |
Access FinancialLink.
Note: You must have a valid ACT User ID to access FinancialLink. If you do not have access to FinancialLink, please follow the directions on How to Get a User ID (Business Systems).
- Click the Reports button on the left of the screen.
- On the Reports screen, choose Operating Ledger under the IFIS Core Reports heading.
- Log in.
- Choose the desired Accounting Period.
- Enter the index , which you can find on your copy of the EIMR submitted to Surplus Sales.
- Click the Submit Form button.
- Scroll down to Supplies and Expenses.
- Find and click on the following description:
- Locate the EIMR Number on your copy of the EIMR submitted to Surplus Sales. Match it to the number listed in the EIMR column.
- For a detailed summary of each line item, click the LOT#.
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Questions? Contact Steve VanDuine, (858) 695-2660. |
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Notice: UCSD employees may buy items from Surplus Sales for personal use. Exceptions: Employees or near relatives of Material Support Services; and UCSD employees or near relatives when the property originates from the employee's department. A "near relative” includes a spouse, mother, father, child, or sibling, and step-relatives or in-laws in the same relationships.
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