| What to do (and when to do it) |
How to do it |
| 1 |
Early November: Publication Office e-mails PDF files of catalog portions to each department/ program. |
- Receive catalog copy for your department or program.
- Review your department or program copy for changes, deletions, or additions.
- Confer with department or program chair and/or faculty for changes.
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| 2 |
Mid-January: Department/ program submits catalog copy tear sheets to the Academic Senate by the given due date. |
- Follow instuctions to review and make changes for all sections of your department/ program catalog copy.
- Note: If you have significant changes, follow special instructions for electronic submission to the Publications Office.
- Make sure each page of catalog copy is signed and dated, per instructions.
- Deliver your updated catalog copy to the Academic Senate Office no later than the date requested.
Important: Be sure your contact information is correct. Update the name, phone number, and e-mail address of the contact, if needed.
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| 3 |
Mid-February: The Publications Office sends catalog copy galley proofs to the Academic Senate Office, which contacts departments/ programs to schedule a time for galley proof review. |
- Schedule review time with Academic Senate Office when contacted.
- If you do not wish to review the galley proofs for your department/ program, let the Academic Senate Office know that.
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| 4 |
Mid-February to mid-March: Departments/ programs review galley proofs in the Academic Senate Office. |
- Review galley proofs in the Academic Senate Office at scheduled day and time. All reviews should be completed by mid-March.
- Compare galley proofs to the catalog copy that you submitted in mid-January.
- Note changes that were not made.
- Incorporate additional changes as needed, at cost to the department.
- If changes are approved, make changes directly on galley proofs. Don't mark the proofs if there are no changes.
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