UCSD Blink: How to Arrange Parking for Campus Visitors and Guests

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How to Arrange Parking for Campus Visitors and Guests

Summary: If you're planning a special meeting or event that requires parking for your visitors or guests, make your arrangements early. Follow the instructions below to submit your special event parking request.

Exceptions:

For events requiring more than 50 parking spaces, contact Jennifer Rodgers, (858) 534-0274, for approval. If approved, an administrative fee may apply.
For events of more than 200 people, see Parking Options for Large Group Events.
To arrange event parking at UCSD Medical Center Hillcrest, contact Bill Schaefer, (619) 471-0553.

What to do		Details
	Review available services from Special Events Parking.	See Special Events Parking Rates and Services.
	Gather information.	Be prepared to answer these questions when you submit your request: What date is the event? At what time does the event start and end? Where is the event located? In what parking lot do you want the spaces reserved? (Provide lot number.) How many parking spaces do you need? What information do you want printed on your sign(s)?
	Submit your request.	Timing: Submit a Special Events Parking Space Request Form: At least 3 working days in advance for events needing up to 5 spaces At least 2 weeks in advance for events needing more than 5 spaces A $50 late fee will be assessed for requests not made within the above guidelines. Note: Space approval depends on availability. Contacts: Phone: (858) 534-9681 or (858) 534-4840 7 a.m. – 5 p.m., weekdays If you need evening or weekend assistance from an on-site supervisor for your scheduled reservation, contact: Evening Events Supervisor: (858) 518-9516, 4–9 p.m. weeknights Weekend Events Supervisor: (858) 228-6615, 7 a.m. – 5:30 p.m., weekends E-mail: Special Events Parking
	Change or cancel your event if necessary.	Notify us of any change or cancellation as soon as possible to avoid penalties. E-mail Special Events Parking, fax (858) 534-9685, or call (858) 534-9681 or (858) 534-4840 between 7 a.m. and 5 p.m., weekdays. Fees: Change with 3 or more working days' notice: $20 Change with fewer than 3 days' notice: $40 Cancellation with fewer than 4 working days' notice: 50% of event cost
	Know your payment options. Note: University policy prohibits use by faculty and staff of a university-funded parking space.	Recharge: Submit a departmental index number with your request. Pay cash, check, or money order at the Hopkins Parking Structure.