| What to do |
How to do it |
| 1 |
Access the form. |
- Review the Personal Notification Statement.
- Download and print the Signature Authorization form (PDF) (Excel).
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| 2 |
Complete Section 1: Employee Information. |
- Provide this information about the employee who will receive signature authority:
- Full name
- Title
- Department name
- Phone extension
- Employee number
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| 3 |
Complete Section 2: Signature Specimen. |
- Have the employee sign in the signature box.
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| 4 |
Complete Section 3: Action to be taken.
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- For a new signature authorization:
- Check box A.
- Indicate the effective date on the line provided.
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| 5 |
Complete Section 4: Type of Delegation. |
- If the employee will authorize transactions on behalf of the department chair at all times, check box A.
- If the employee will act as an alternate and authorize transactions ONLY in the department head's absence, check box B.
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| 6 |
Complete Section 5: Organization and Fund Information.
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- Enter this information for each fund that the employee will be able to authorize:
- Organization name
- Organization number
- Fund name
- Fund number
Note: If the employee will have the authority to sign for all funds within an organization, indicate "all" in the Fund Number box.
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| 7 |
Complete Section 6: Types of Transactions. |
- Check the box(es) to indicate the types of transactions the employee will be authorized to approve.
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| 8 |
Complete Section 7: Required Signature. |
- Provide this information to complete the request:
- Department head's signature
- Date of signature
Note: The department head must sign the request.
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| 9 |
Make copies. |
- Make two copies of the request.
- File the copies for future use to change or cancel the signature authorization.
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| 10 |
Submit the request. |
- Submit the original Signature Authorization form to Disbursements,
Mail Code 0955.
Note: The turnaround time for processing your request is approximately three to four days from the date Disbursements receives your completed form.
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| 11 |
Contact your DSA. |
- Contact your DSA if the person you have authorized will be processing:
- Payment Authorizations
- MyTravel online documents
- Ask your DSA to create an electronic version of this signature authorization.
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