UCSD Blink: How to Use the Directory Updates by Department Contacts Form

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Blink Home > Technology > How to Use the Directory Updates by Department Contacts Form

How to Use the Directory Updates by Department Contacts Form

Summary: Department directory contacts, find out how to approve or modify changes to the directory.

In the right place? If you're not a directory contact and want to change your own directory information, search the Blink directory for your listing and click Request Changes at the bottom of the page.

What you should do		How to do it
1	Access the Update Directory Listing form.	There are two ways to open the form: If you have e-mail informing you of changes awaiting approval: Review the e-mail message describing the specific PPS employee changes. Click the link in the e-mail. Enter your Single Sign-On user ID and password. Note: Automated e-mails to directory contacts are prompted by changes to an employee's data in the Payroll Personnel System (PPS), including name, department, Mail Code, title, new-hire date or termination date. To open a document without an e-mail link: Go to Search Directory Listings. Enter your Single Sign-On user ID and password. Enter the name of the employee. Click Query. If more than one name appears under Directory Listings, click the appropriate employee's name. Note: You only need to log into Single Sign-On once for a session with multiple employees.
2	Review the changes.	Review the latest PPS changes shown in red on the yellow Current Payroll column. If you want the new information to appear in the directory, leave the box checked. Uncheck the box next to information you do not want in the directory. If an employee has two appointments, choose which title should be used from the pull-down menu. Only the home department will be listed in the directory. If an employee is new, you must choose a location from the pull-down menu, complete the phone and fax numbers (if you know them), and choose which directories should show their information.
3	Consider changes to other information.	At this time you can also make other corrections, such as including a space (LA CRUZ) or an apostrophe (O'HARA) in a last name. If needed, make changes to any of these fields: phone number, fax number, room, location (pull-down menu), title description, nickname, URL. If needed, add or change an assistant. (Read instructions.)
4	Complete the process.	Click Preview at the bottom of the form and verify that the information appears correctly. Click Submit Changes at the bottom of the form. Note: If an employee has a separation date, click Delete Listing.