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How to Manage Your Department's Petty Cash or Change Fund
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Summary: Follow the steps on this page to request an increase, reduce the amount, close, or change the custodian of your petty cash or change fund. |
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Process |
| 1 |
Request an increase to the amount of your fund. |
- The department's Business Financial Officer or MSO sends an e-mail to Jim Krooskos in General Accounting. Include in the e-mail:
- Department name
- Custodian of fund
- Additional amount requested
- Reason for the increase
- General Accounting notifies you of the outcome of your request.
- If approved, Disbursements issues and mails a check to the fund's custodian.
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| 2 |
Reduce the amount or close your fund. |
- The fund's custodian or the department's Business Financial Officer or MSO sends an e-mail to Jim Krooskos in General Accounting. Include in the e-mail:
- Department name
- Custodian of fund
- Amount to reduce or close
- General Accounting will e-mail you a completed deposit advice form.
- Submit this form, with the funds, to your usual cashiering station.
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Change the custodian of your fund.
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- Download the Change Custodian form (Word file).
Complete this form to:
- Permanently change custodianship
- Temporarily relieve the custodian due to illness, vacation, or other reasons
- Reinstate a temporarily relieved custodian
- Mail the completed form via campus mail to Jim Krooskos, General Accounting, Mail Code 0953.
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Questions? Contact Jim Krooskos, (858) 534-7071. |
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