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Make sure your organization is eligible. |
- Only groups affiliated with the university may charter a bus.
- You must have an approved index number for billing recharges.
- If your group is ineligible, contact Shuttle Operations, (858) 534-7422, to find an outside vendor.
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Decide if a bus fits your needs. |
- Charter periods cannot exceed 2 business days.
- Off-campus locations must be within a 50-mile radius. Buses do not travel to Mexico or transport to bars.
- Bus availability:
- On weekdays, 2 20-passenger buses
- On weekends, 6 20- to 36-passenger buses
- No availability during finals week in any academic quarter
- Bus capacity:
- Stated capacity refers to seated passengers. Safety guidelines allow a limited number of standing passengers.
- If travel time allows, drivers can make repeated trips to accommodate more riders.
- The rate is $90 per hour per bus, for all bus sizes.
- Cost includes a professional driver.
- The billing period begins 30 minutes before the first pickup. This lets the driver inspect the vehicle, as required by the Department of Transportation.
- Discuss requests outside these guidelines with Todd Berven, (858) 534-6142.
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Submit your request to Shuttle Operations. |
Use the online shuttle reservation request tool at least 2 weeks in advance of your event:
- Complete a separate form for each day of service.
- Provide detailed driving directions for each off-campus pick-up and drop-off location.
- If you don’t receive e-mail confirmation within 1 business day, contact a lease coordinator, (858) 534-7422.
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Request needed changes or provide notice of cancellation. |
- Changes:
Request changes at least 1 day before the scheduled charter date. Requests for last-minute changes may not be honored.
- Cancellation:
Provide notice of cancellation at least 2 days in advance for a full refund. Otherwise, you will be billed at contract rates.
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Comply with the charter contract. |
- Your driver or a representative from Transportation Services will review the contract with you and confirm any special instructions.
- The driver cannot deviate from the instructions agreed upon in the contract.
- No eating and drinking allowed on buses.
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