UCSD Blink: Ordering Controlled Substances

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Ordering Controlled Substances

Summary: Learn how to order controlled substances (CS).

View an illustrated overview of the CS procurement process (PDF), then follow the steps below.

Note: CS are restricted from department orders. You must order CS through a professional buyer with Procurements & Contracts using a requisition. A "gift" of CS from a company or an agency must go through the same requisition process with zero dollars for the cost. Transfer of CS is prohibited.

What to do		How to do it
1	Plan ahead.	Plan for your order. CS are obtained from a vendor and there is no on-site stock. Allow time for delivery: Schedule II: 3 weeks Schedule III – V: 10 days Listed Chemicals and California Precursors (if their hazard class requires shipment by ground transportation): 20 days If a CS is for animal use, it must appear in your Institutional Animal Care and Use Program Committee (IACUC) protocol section 17.
2	Prepare your order.	Review a price list (PDF), including standard packaging size, strength, and Schedule number. Use this catalog information on the requisition form for fastest service. If you have an alternative source, please list the catalog and vendor information in more detail. Complete a requisition form (STOR part #2200). Use 1 form for each vendor. Order quantities for a 3–6 month period of use to minimize expired waste and risk of theft. Request Schedule II items on a separate form from Schedule III – V items. Review sample completed requisition forms. Attach a completed supplemental information form (SIF) to all orders. Select either an animal or in vitro form. Review sample completed SIFs. Obtain approval and signature from your principal investigator (PI) on all forms.
3	Submit your order.	Submit your completed and signed forms for review. Send to the EH&S Controlled Substances Office using one of these methods: Scan and e-mail the forms (preferred): ehscs@ucsd.edu Mail Code: 0089 Fax: (858) 822-0561 EH&S reviews forms for: PI signature Appropriate use Current protocol Quantity requested Controlled Substance Use Authorization (CSUA) compliance Receive notification regarding your order. If your order is approved, it's sent to Purchasing. The primary lab contact on the CSUA will: Be copied on the approval e-mail to Purchasing Receive an e-mail from Purchasing with the requisition number and a shipment receipt that lists authorized recipients If your order isn't approved, EH&S will contact you. To check your order's estimated arrival, contact Purchasing at (858) 534-4438. Have your requisition number and PI's name available.
4	Pick up your order.	Pick up your order after the primary lab contact receives an order arrival e-mail. The e-mail states where to pick up the order. The person who picks up the order must have a UCSD ID and be listed as an authorized recipient on the CSUA. After receiving your order, return directly to the approved secure storage location and secure the shipment until it's needed.
5	Review return instructions.	For CS return information, contact the Controlled Substances Program, (858) 534-9016. Document any returns in your CS Log Book.