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How to do it |
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Create a mailing list.
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Complete the online Mailman request form:
- Log in with your Network username and password.
- Complete all fields on the Request a UCSD Mailing List screen. (Example)
- Click Submit Form and the Mailing List Setup Confirmation screen will appear.
- You'll receive an e-mail with "Automated_List_Creation" in the subject line to confirm that your request has been received. (Example)
Confirmation of list creation
- Within a few business days, you'll receive another e-mail with "Re: Your new mailing list" in the subject line to confirm the creation of your list. (Example)
Save this e-mail for future reference. It will include:
- A link to your list administration page
- Your list administrator password
You're now the list administrator and will receive all messages about your list, including:
- Posts that require your approval
- Subscription requests (if you enable this setting)
- Errors (e.g., unrecognized bounces)
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Log in. |
- Log into the list administration page in one of these ways:
- Go to the "Re: Your new mailing list" e-mail you received when you created the list and click the link to the list administration page. (Example)
or
- Enter your list admin page's URL into a browser, e.g.:
https://mailman.ucsd.edu/mailman/admin/ListName-L.
or
- Find your admin link on https://mailman.ucsd.edu/mailman/admin/ if your list is advertised.
- Enter your List Administrator password and click Let me in... If you forget your password, refer to the "Re: Your new mailing list" e-mail you received when you subscribed. (Example)
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Change the default settings. |
Your mailing list was configured at creation with standard defaults and is ready for use, but you can further refine the settings.
- Log in.
- Scroll down to General Options and make your desired changes.
- Basic users: Most personal preference changes fall in these sections:
- General list personality
- Notifications
- Advanced users: If you have questions about other settings, click Details for more information or send an e-mail to postmaster@ucsd.edu.
- Click Submit Your Changes. (Example)
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Add or remove members. |
- Log in.
- To add members (Example):
- Click Membership Management in the top left column, then Mass Subscription.
- Enter new members:
- Enter individual e-mails in the text box under "Enter one address per line below."
Option: To associate a name with each e-mail, follow this format:
George Bluefin<gbluefin@ucsd.edu>
or
- Upload a list of e-mails by clicking Browse to select a list from a Word document or other plain text file such as Notepad.
- Click Submit Your Changes.
Note: You can require administrator approval before a subscription is enabled.
- To remove members:
- Click Membership Management in the top left column, then:
- Click Membership List and select the unsub (unsubscribe) box next to the name you want to remove (Example)
or
- Click Mass Removal and (Example):
- Enter e-mails in the text box under "Enter one address per line below."
or
- Upload a list of e-mails by clicking Browse to select a list from a Word document or other plain text file such as Notepad.
- Click Submit Your Changes.
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Set list moderation preference. |
Enabling this preference means that all posting attempts will be held for moderator approval. This gives you an announcement style list rather than discussion style list.
- Log in.
- Click Membership Management in the top left column, then scroll down to Additional Member Tasks.
- Click On.
- Click Set. (Example)
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Search and view members. |
Use the Membership List page to see names and e-mails, and search for individual members.
- Log in.
- Click Membership Management in the top left column, then Membership List.
- To find an individual member, enter the e-mail address in the Find member field and click Search.
- To see a list of all members, open a new browser window and enter your roster URL, e.g.:
https://mailman.ucsd.edu/mailman/roster/ListName-L.
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Create, change, or view an archive. |
An archive gives members and the list administrator a searchable history of list postings.
- Log in.
- To start an archive or change archive options (Example):
- Click Archiving Options in the second column under Configuration Categories.
- Choose an archiving option:
- Creation
- Privacy (recommended)
- Volume frequency
- Click Submit Your Changes.
- To view the archive after you've created it:
- Click Go to list archives at the top right under the Other Administrative Activities column.
Note: Subscribers can view the archive by logging in at:
https://mailman.ucsd.edu/mailman/private/ListName-L/ (Example)
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