| What to do |
How to do it |
| 1 |
Obtain department authorization to use scrip. |
- Notify the fiscal administrator for your clinical trial that you will need scrip.
|
| 2 |
Request scrip. |
- Complete a Scrip Order Form (Excel) (PDF).
- Have your department scrip coordinator sign the form.
- Have the person authorized to approve expenditures on the funds sign the form.
- Your department scrip coordinator can help you obtain the appropriate signature.
- Submit the form to Disbursements:
- Mail to Mail Code 0955
or
- Fax to (858) 534-4621
- Wait for notification that scrip is ready for pickup.
Note: Allow three working days for issuance of scrip.
|
| 3 |
Pick up your issued scrip and scrip information packet. |
- Come to Disbursements to receive your scrip order:
Torrey Pines Center South (map)
10280 N. Torrey Pines Road, Suite 415
La Jolla, CA 92037
- Metered parking is available on level 1 of the parking garage.
|
| 4 |
Review your printed scrip and scrip information packet. |
- Verify that the printed scrip agrees exactly with your order form.
- Sign receipt of the scrip order.
|
| 5 |
Secure your scrip. |
- Log your scrip by trial name and serial number.
- Scrip is like cash, so be sure to keep scrip in a locked receptacle or safe.
|
| 6 |
Distribute scrip to trial participants. |
- Tell participants they may cash scrip at these locations:
Note: Warn participants that scrip expires 60 days from the date of issuance.
- For a confidential study, ask the participant to sign a receipt that is retained in a secure location at the department.
- For a non-confidential study, maintain a Scrip Issue Log (Excel) (PDF) that the participant signs or initials.
- If the total annual compensation to a participant exceeds $600, inform that participant about tax reporting requirements. Contact the Disbursements scrip coordinator for assistance.
|
| 7 |
Certify scrip on a quarterly basis. |
- Audit the trial's scrip supply on a quarterly basis.
- Complete the Certification of Scrip Payments (Excel) (PDF), and submit to Disbursements Scrip Coordinator, Mail Code 0955.
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