UCSD Blink: How to Enter PPS Distributions for Employees with UCSD-Provided Cell Phones and PDAs

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How to Enter PPS Distributions for Employees with UCSD-Provided Cell Phones and PDAs

Summary: Find out how to enter Payroll Personnel System (PPS) distributions for employees with UCSD-provided cell phones and PDAs.

Note: If you need more details about this process, see Page 2 of the Cell Phone Imputed Income/ Cash Allowance form (PDF).

Tasks for PPS preparers		Steps to take
1	Obtain the imputed income and cash allowance.	Gather the monthly plan cost and/ or one-time purchase information for the employee's university-provided cell phone. Add the costs to determine the imputed income.
2	Complete the Cell Phone Imputed Income/ Cash Allowance form to determine cash allowance.	Enter the required data on the Cell Phone Imputed Income/ Cash Allowance form (PDF). Make sure you check the applicable box in Part I and Part II, and complete Part III. Once you've entered the imputed income in the appropriate field, the cash allowance amount will generate automatically and display on the form with the CE2 DOS code. The information generated on the form will provide the basis for the information you will enter into PPS.
3	Print the completed form.	Provide a copy to the employee, and retain the original in the employee's file.
4	Enter the imputed income and cash allowance into PPS.	Log into PPS and go to the employee's EAPC screen. Using data entered on the the Cell Phone Imputed Income/ Cash Allowance form (PDF), enter the distributions for the imputed income and cash allowance under the appropriate appointment. For the imputed income distribution: Enter appropriate departmental index and dates. Enter the imputed income amount in the Rate/Amount field. Enter CEL in both the DOS and PRQ fields. Leave FTE and DIST% fields blank. For the cash allowance distribution: Enter appropriate departmental index and dates. Enter cash allowance amount for the Rate/Amount field. Leave the FTE, DIST%, and PRQ fields blank.