UCSD Blink: How to Pay for Employee Incentive Awards: Cash-Equivalent Development Allowance

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Employee Incentive Awards (Cash): Accounting Guidelines
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	Development award
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How to Pay for Employee Incentive Awards: Cash-Equivalent Development Allowance

Summary: Use this step-by-step guide to pay for an employee development incentive award, which may include an allowance for registration fees, anticipated travel, and other associated costs.

Note: Deadlines for incentive awards are 5 business days before the PPS deadline (except in June, when the deadline is the second Monday of the month).

What to do		How to do it
1	Review the award guidelines.	Read the accounting guidelines and the Human Resources guidelines (PDF) for the employee Incentive Award (IAP) and Staff Recognition and Development (SRD) programs.
2	Gather necessary information.	Gather the following information: Employee's ID Employee's title code Employee's Social Security number Employee's pay schedule (monthly or biweekly) Index and fund to be charged for the award Bargaining unit code Award amount paid fiscal year to date (FYTD) Annual base salary
3	Complete the Award Payment Authorization form.	Complete Section A on the Award Payment Authorization form (PDF). To complete Section B, indicate the appropriate funding source (PDF). If you complete several copies of the form, number the pages in the top right-hand corner.
4	Acquire approval.	Have your department's authorized approver sign the Award Payment Authorization form.
5	Copy your request.	Make a copy of your request for your records.
6	Submit the request.	Mail the completed request to the Payroll Office, Mail Code 0952.
7	Determine the pay date.	The development allowance will be paid on the employee's next scheduled payday. The pay date depends on: The date Payroll receives your request The Payroll deadline for the pay period