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E and W Account Code Validation
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Summary: If you manage funds for federal awards, find out about the account code validation process. |
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The account code validation process helps departments track and prevent charges that may be questionable or not allowed on federal awards. As a fund manager, you must be aware of these expense transactions.
You can track questionable and unallowable expenditures in two ways:
- E codes:
- As defined in OMB Circular A-21, Section J, some expense transactions are not normally allowed as direct charges on federal awards.
- The E code application validates transactions and blocks specific transactions from posting to a fund at the point of entry.
- The Office of Post Award Financial Services (OPAFS) assigns and maintains the list of E account codes.
- If you think an exception is necessary for your fund, contact OPAFS . Only OPAFS can add or remove E codes on federal funds. For audit purposes, you must maintain documentation that supports the use of an E account code on your fund.
- W codes:
- Some expense transactions may be questionable as direct charges to a federal award.
- A questionable transaction is allowed to post to the fund, but the W code application will attach a warning tag. These transactions appear on the Ledger Annotator report in FinancialLink.
- Departments are responsible for assigning W account codes to a specific index and reviewing tagged transactions for applicability to the award.
- OPAFS has created a list of W account codes that have proven to be troublesome in the past. Please review this list to determine which account codes should be added to your funds.
You can see a list of E and W account codes assigned to your funds at any time.
Questions? See OPAFS Contacts.
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