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Addressing Services can print addresses on labels or directly on your mailing material from:
- Your department's mailing list
- A campus mailing list created for you
Your department's mailing list:
Departments may use their own list by sending it:
- As an e-mail attachment via a PC-based computer to Jorge Espinoza
OR
- On a disk to Jorge Espinoza, Mail Code 0047
Send the list in one of the following file formats: Excel, Access, fixed-length text, or delimited text.
Does your list need updating? Read about mailing list cleansing and updating.
A campus mailing list created for you:
Addressing Services is authorized to access data files containing directory information and mailing addresses for all members of the UCSD community. The information is sorted into selected campus mailing lists and used to create lists and labels.
Authorized use of campus mailing lists and labels: UCSD departments and UCSD-related organizations can request and use these lists and labels when the:
- Expense is recharged to department funds
- Person placing the order has signature authorization for the funds charged
Approval process: Use of some campus lists require approval by the Academic Senate Office, Policy & Records Administration, or the owner of a specific list. Contact Jorge Espinoza, (858) 534-1164, for information about the approval process.
Physical requirements of your mailing material:
Before you design and print your mailing material, contact Jorge Espinoza, (858) 534-1164, for suggestions on saving costs and time. Your mailing material must meet the following physical requirements:
Physical requirements of your mailing material
All pieces in the same addressing job must be uniform. |
| Size |
Minimum: 3 1/2 x 5 inches (larger size is recommended)
Maximum: 13 x 16 inches |
| Thickness |
Minimum: .007 inch
Maximum: 5/8 inch |
| Shape |
Rectangle or square |
| Folded material |
Creases must be sharp and uniform.
Recommended: Flat or single fold
Preferred: Single fold on the right-hand edge |
| Stapled material |
Recommended: Place flat staples vertically at top left corner
Preferred: Design material without staples |
| Label application |
Label dimenisons: 1 x 3 1/4 inches
Ideal space allocation for label: 2 x 5 1/4 inches |
| Request addressing services by submitting an Addressing Services request form. |
Recharge the cost to your department's index. Find the rates below:
Addressing services rates
Minimum fee: $25
Setup charge for each type of mail material: $1.75 |
|
Service |
Description |
Rate
per address |
|
Apply labels |
Avery labels |
$.035 |
Ink jet on mailing material
Campus list |
1 to 800 |
$.035 |
| More than 800 |
$.030 |
Ink jet on mailing material
Department's list |
1 to 800 |
$.025 |
| More than 800 |
$.018 |
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Envelopes |
Purchase envelopes from Addressing Services |
Cost plus 10% |
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The charges will appear in your department's operating ledger as Addressing Services. See how to check your charges. |
Questions? Contact Jorge Espinoza, (858) 534-1164.
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