|
Due date |
Due in to |
Departmental action |
Detailed instructions number |
| May 15 |
Campus Budget Office |
Interlocation transfers of funds |
None |
| May 30 |
Purchasing |
Purchase order requisition (paper) |
1 |
| May 30 |
Purchasing |
Low Value Purchase Orders (paper) |
2 |
| June 3 |
Payroll |
Online timekeeping entry deadline date (hourly-rated employees) for 6/11/08 pay date |
5 |
| June 6 |
Capital Planning |
Establish/ augment capital improvement projects |
15 |
| June 12 |
Marketplace |
Marketplace requisitions for custom items that Marketplace receives by fax, mail, or telephone (by 3:30 p.m.) |
7 |
| June 13 |
Facilities Management |
Work Order Requests (C&RS) services |
3 |
| June 16 |
Student Business Services |
Medical Center and University invoices (ISIS AR - by 10 a.m.) |
14 |
| June 16 |
Purchasing |
Purchase order requisition (online) |
1 |
| June 17 |
General Accounting |
Intercampus recharges (form FO 2059) |
16 |
| June 18 |
Office of Post Award Financial Services (OPAFS) |
Payroll Expense Transfer (PET) for funds monitored by OPAFS (see June 17 for other funds) |
6 |
| June 18 |
Payroll |
Online timekeeping entry deadline date (hourly-rated employees) for 6/25/08 pay date |
5 |
| June 19 |
Payroll |
PPS final date to establish new employee or change employee status for hourly-rated employees’ 6/25/08 pay date |
4 |
| June 20 |
Payroll |
Online timekeeping entry deadline date (monthly-rated employees) for 6/30/08 pay date |
5 |
| June 23 |
Payroll |
PPS final date to establish new employee or change employee status for monthly-rated employees’ 6/30/08 pay date |
4 |
| June 26 |
OPAFS |
Electronic Non-Payroll Expense Transfers (ENPETs) requiring OPAFS review (see July 11 for other funds) |
10a |
| June 27 |
Disbursements |
Payment requests with proper documentation, including payment authorizations, invoices, Petty Cash schedule, and scrip |
None |
| June 27 |
Travel |
Travel requests for MyTravel and Travellink |
None |
| June 30 |
Central Cashier's Office |
The Central Cashier’s unit will be open until 3 p.m., but all campus deposits (including sub-cashier's) should be delivered to Central Cashier’s unit by 2 p.m. Departments that have cash receipts (i.e., cash or checks on hand) must deposit them with the Central Cashier by 2 p.m. Medical Center deposits (including sub-cashier's) must be deposited with Medical Center cashier by 3 p.m. Medical Center cafeteria and pharmacy deposits are due at the Medical Center cashier by 9 a.m. on July 2. |
8 |
| June 30 |
Purchasing |
Low Value Purchase Orders (online) |
2 |
| June 30 |
Marketplace |
Marketplace requisitions for catalog and stock items placed online, fax, mail, or telephone (received by 3:30 p.m.) |
7 |
| July 1 |
Payroll |
Online timekeeping entry deadline date (hourly-rated employees) for 7/09/08 pay date |
5 |
| July 1 |
Payroll |
Payroll Expense Transfer (PET) for non-OPAFS funds |
6 |
| July 1 |
Academic Personnel |
Permanent transfers of funds affecting academic salary expense account 60xxxx (must be entered online by 10 a.m. for approval by APO). Please note: Transfers must have June transaction dates. |
9a |
| July 1 |
Campus Budget Office |
Permanent transfers of funds affecting staff salary expense account 61xxxx (must be entered online by 1 p.m. for approval by VC & CBO). Please note: Transfers must have June transaction dates. |
9b |
| July 2 |
Medical Center cashier |
Medical Center cafeteria and pharmacy deposits to Medical Center cashier (by 9 a.m.) |
8 |
| July 2 |
Payroll |
PPS final date to establish new employee or change employee status for hourly-rated employees' 7/09/08 pay date |
4 |
| July 11 |
Campus Budget Office |
Online permanent transfers of funds affecting expense accounts 62xxxx – 69xxxx (must be entered online by 1 p.m. for approval by VC and CBO). Please note: Transfers must have June transaction dates. |
9c |
| July 8 |
Administrative Computing |
Recharges by 1 p.m. Please note: Transfers must have June transaction dates. |
12 |
| July 8 |
OPAFS |
Budget adjustment journals (BAJ) and financial journals for funds monitored by OPAFS (see July 11 for other funds). Please note: Journals must have June transaction dates.
|
10b |
| July 9 |
General Accounting |
Recharges processed by departments online. Please note: Journals must have June transaction dates. |
13 |
| July 11 |
Campus Budget Office |
Online current-year transfers of funds affecting expense accounts 60xxxx – 69xxxx. Please note: Transfers must have June transaction dates. |
9d |
| July 11 |
General Accounting |
Online budget adjustment journals, financial journals, IFIS Non-Payroll Expense Transfers (NPETs), Electronic Non-Payroll Expense Transfers (ENPET) not requiring OPAFS' review (see June 26 and July 10 for OPAFS items). Please note: Journals/ transfers must have June transaction dates. |
11 |
| July 11 |
General Accounting |
Self-Supporting Activities–online entries:
- To record Final FY 2007/2008 depreciation, and differential income (indirect cost recovery)
- To record June 30, 2008 inventory
- To record June 30, 2008 work-in-progress
- To zero deposit clearing accounts
- To zero bankcard clearing accounts
|
None |
| July 11 |
|
June preliminary ledger cutoff |
None |
| Aug 1 |
|
June final ledger cutoff |
None |
| Aug 8 |
|
July, FY 2008/09 ledger cutoff |
None |
