|
Due date |
Due in to |
Departmental action |
| May 15 |
Campus Budget Office |
Interlocation transfers of funds |
| May 29 |
Purchasing |
Purchase order requisition (paper) |
| May 29 |
Purchasing |
Low Value Purchase Orders (paper) |
| June 2 |
Payroll |
Online timekeeping entry deadline date (hourly-rated employees) for 6/10/09 pay date |
| June 12 |
STORE |
STORE requisitions for custom items that STORE receives by fax, mail, or telephone (by 3:30 p.m.) |
| June 12 |
Facilities Management |
Work Order Requests (C&RS) services |
| June 12 |
Student Business Services |
Medical Center and University invoices (ISIS AR - by 10 a.m.) Note: The effective date on the invoices must be the date when services were provided or goods were shipped. |
| June 15 |
Purchasing |
Purchase order requisition (online) |
| June 16 |
General Accounting |
Intercampus recharges (form FO 2059) |
| June 23 |
Office of Post Award Financial Services (OPAFS) |
Payroll Expense Transfer (PET) for funds monitored by OPAFS (see June 17 for other funds) |
| June 17 |
Payroll |
Online timekeeping entry deadline date (hourly-rated employees) for 6/24/09 pay date |
| June 18 |
Payroll |
PPS final date to establish new employee or change employee status for hourly-rated employees' 6/24/09 pay date |
| June 23 |
Payroll |
Online timekeeping entry deadline date (monthly-rated employees) for 6/30/09 pay date |
| June 20 |
Capital Planning |
Establish/ augment capital improvement projects.
- Departments/ units must send a written request to Captial Planning, Mail Code 0915, no later than the date indicated in order to:
- Establish new FY 2008-2009 projects
- Affect existing projects which require augmenting, substitution of funding, or return of funds to originating source
Note: Capital improvement projects are represented by organization numbers 96xxxx.
|
| June 22 |
Travel |
Travel requests for entertainment, mileage, Travel Expense Forms (TEF) and Travel Expense Vouchers (TEV) |
| June 24 |
Payroll |
PPS final date to establish new employee or change employee status for monthly-rated employees' 6/30/09 pay date |
| June 26 |
OPAFS |
Electronic Non-Payroll Expense Transfers (ENPETs) requiring OPAFS review (see July 11 for other funds) |
| June 26 |
Disbursements |
Payment requests with proper documentation, including payment authorizations, Petty Cash schedule, and scrip |
| June 26 |
Travel |
Travel requests for MyTravel and TravelLink |
| June 30 |
Central Cashier's Office |
The Central Cashier’s unit will be open until 3 p.m., but all campus deposits (including sub-cashier's) should be delivered to Central Cashier's unit by 2 p.m. Departments that have cash receipts (i.e., cash or checks on hand) must deposit them with the Central Cashier by 2 p.m. on June 30. |
| June 30 |
Purchasing |
Low Value Purchase Orders (online) |
| June 30 |
STORE |
STORE requisitions for catalog and stock items placed online, fax, mail, or telephone (received by 3:30 p.m.) |
| June 30 |
Payroll |
Payroll Expense Transfer (PET) for non-OPAFS funds |
| June 30 |
Payroll |
Online timekeeping entry deadline date (hourly-rated employees) for 7/08/09 pay date |
| July 1 |
Medical Center Cashier's |
Medical Center deposits (including sub-cashier's, cafeterias, and pharmacies) must be deposited with Medical Center cashier by 3 p.m. on July 1. |
| July 1 |
Academic Personnel |
Permanent transfers of funds affecting academic salary expense account 60xxxx (must be entered online by 10 a.m. for approval by APO). Please note: Transfers must have June transaction dates. |
| July 1 |
Campus Budget Office |
Permanent transfers of funds affecting staff salary expense account 61xxxx (must be entered online by 1 p.m. for approval by VC & CBO). Please note: Transfers must have June transaction dates. |
| July 1 |
Payroll |
PPS final date to establish new employee or change employee status for hourly-rated employees' 7/08/09 pay date |
| July 10 |
Campus Budget Office |
Online permanent transfers of funds affecting expense accounts 62xxxx – 69xxxx (must be entered online by 1 p.m. for approval by VC and CBO). Please note: Transfers must have June transaction dates. |
| July 7 |
Administrative Computing |
Recharges by 1 p.m. Please note: Transfers must have June transaction dates. |
| July 8 |
OPAFS |
Budget adjustment journals (EMF template, journal rule class BE13), financial journals (EMF template, journal rule class FE53. Please note: Journals must have June transaction dates. |
| July 8 |
General Accounting |
Recharges processed by departments online. For activities having significant work-in-progress, recharges for work completed through June 30 should be included. Please note: Journals must have June transaction dates. |
| July 10 |
Campus Budget Office |
Online current-year transfers of funds affecting expense accounts 60xxxx – 69xxxx. Please note: Transfers must have June transaction dates. |
| July 10 |
General Accounting |
Online budget adjustment journals, (GEN template, journal rule class BG13), financial journals (GEN template, journal rule class FG53), IFIS Non-Payroll Expense Transfers (NPETs), ENPETs not requiring OPAFS' review (see June 25 and July 7 for OPAFS items). Please note: Journals/ transfers must have June transaction dates. |
| July 10 |
General Accounting |
Self-Supporting Activities–online entries:
- To record Final FY 2008/2009 depreciation, and differential income (indirect cost recovery)
- To record June 30, 2009 inventory
- To record June 30, 2009 work-in-progress
- To zero deposit clearing accounts
- To zero bankcard clearing accounts
|
| July 10 |
|
June preliminary ledger cutoff (campus) |
| Aug 7 |
|
June UCOP ledger cutoff |
| Aug 14 |
|
July, FY 2009/10 ledger cutoff |
