The Pilot Workload Reduction Project (PWRuP) developed transaction sampling to dramatically reduce employees' workload as well as the level of compliance risk at UCSD. You can read details on the project background.

Transaction sampling — a process managed by the Controller’s Office — randomly selects financial transactions to be reviewed during the ledger reconciliation and account validation process. Errors are noted, identified by error type, and corrected. This process can reduce your workload if you currently practice 100% reconciliation. Past participants experienced an average of 64% savings in workload.

The sample in this process consists of transactions less than $2,500 in the following accounts:

• Supplies and entertainment
• Travel
• Equipment

Transaction sampling offers two main advantages:

• It allows you to focus on high-risk transactions. The time previously spent reviewing transactions with traditionally few errors and minimal associated risk can now be redirected to the riskiest areas.
• It provides a sound and defensible reconciliation process. The monthly management report tracks errors that can be reviewed to improve your department's front-end controls.

• Review Decide if Sampling Is for You.
• Read Department Responsibilities.
• Review Before you Begin the Sampling Process.
• Complete formal training.
• Follow the steps in How to Review Sampled Transactions.

• Send an e-mail to listserv@ucsd.edu
• Make sure the subject line is blank
• In the body of the e-mail message, type in:
  
  add "your e-mail address" (ex., gbluefin@ucsd.edu) tsample-l