Administrative officials can delegate certain duties to staff. Even so, administrative officials remain accountable for all activities in their areas of responsibility and should take appropriate precautions to avoid risk. For details on academic responsibilities, click the links below:
Responsibilities that cannot be delegated by administrative officials:
- Maintaining accountability for the academic and administrative leadership of the department
- Conducting annual assessments for all academic appointees
- Ensuring that the department complies with policies and procedures
- Managing academic misconduct
- Consulting with faculty on academic personnel actions, as well as programmatic and curricular issues
- Overseeing the department review process and ensuring that assessments are performed with all academic appointees
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Responsibilities that can be delegated by administrative officials:
- Carrying out administrative details to comply with university policies and procedures pertaining to peer reviews, academic layoffs, confidentiality, and related ethical and legal issues
- Carrying out administrative details concerning negotiations and advertisement of academic appointees about terms and conditions of employment
- Overseeing faculty compliance with compensation plans
- Overseeing the allocation of support services
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Practices that should be in place to avoid risk:
- Academic appointments and academic reviews: Follow procedures outlined in Policy and Procedure Manual — Academic Personnel Appointment and Advancement Process PPM-230.
- Compensation: Be aware that problems may arise as a result of negotiating faculty compensation agreements and administering faculty compensation plans/ agreements.
- Misconduct, complaints, grievances, or legal actions: Immediately involve the Office of Academic Employee Relations, Office of Sexual Harassment Prevention and Policy, or the Conflict of Interest Office if it appears that any of the following circumstances may lead to a formal complaint, grievance, or legal action:
- Academic recruitments, appointments, and reviews
- Confidentiality (records/ privacy)
- Conflict of commitment
- Conflict of interest
- Disability accommodations
- Discrimination, dismissal for cause, layoffs, retaliation
- Academic misconduct, including misconduct in science
- Misuse or mismanagement of resources
- Sexual harassment
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Questions? For information about academic affairs responsibilities, contact Academic Affairs, (858) 534-0098. For information or comments on the Administrative Responsibilities Handbook, contact Laura Osante, (858) 534-0660.
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