|
Restricted from Express Card |
Alternate payment method |
| Goods or services in excess of $4,999 (or less if the authority assigned in your department is less than $4,999) |
Submit a High Value Purchase Requisition.
Note: Any attempt to avoid the High Value process by artificially dividing purchases into individual orders less than $4,999 is prohibited and subject to withdrawal of purchase authority. |
| Alcohol, beverages |
Refer to Consumption of Alcoholic and/or Malt Beverages.
|
| Alcohol, ethyl |
See How to Buy Tax-Free Alcohol.
|
| Awards |
Submit a Payment Authorization online.
See also Gifts and Awards. |
| Catering |
For an entertainment event, see
Entertainment: Allowable Expenses and Occasions.
To use UCSD Catering Services, see
Recharging UCSD Catering or Faculty Club Expenses.
If no entertainment is involved,
submit a High Value Purchase Requisition. |
| Chartering of boats, buses, planes, shuttles, vans, etc.
|
Submit a High Value Purchase Requisition. |
| Construction (on-site), including carpet, window coverings, and remodeling |
Refer to How to Request Facilities Management Services. |
| Consultant services |
Refer to Independent Contractor/ Consultant Guidelines or contact Patrick Little, (858) 534-4439. |
| Controlled substances, regardless of cost |
See Ordering Controlled Substances.
For information contact Wendy Scott, CS Program Manager, (858) 534-1362, or Sara Stoddard, Purchasing, (858) 534-4438. |
| Copiers, regardless of value |
Refer to Imprints' copier guidelines, phone (858) 534-2534, or submit a Copier Equipment Request form (PDF). |
| Equipment repairs on equipment not owned by the University |
Submit a High Value Purchase Requisition. |
| Equipment rental or straight lease in excess of $4,999 total rental fee or requiring signed agreement/ terms and conditions |
Submit a High Value Purchase Requisition. |
| Equipment (inventorial) |
Submit a High Value Purchase Requisition.
Note: All items defined as inventorial equipment must be processed via High Value Purchase Order to ensure proper recording of the asset. |
| Express Order commodities, products and services |
Refer to Express
Order Overview for an explanation of Express Order vendors and commodities as well as instructions. |
| Fabrications with a purchase value of more than $4,999 |
Submit a High Value Purchase Requisition.
See also How to Handle a Fabrication for more information. |
| Firearms, explosives, ammunition |
Submit a High Value Purchase Requisition. |
| Flowers |
Submit a Payment Authorization online.
See also Gifts and Awards: Flowers. |
| Foreign purchases |
Foreign purchases that require duty papers or that are shipped FOB Origin. A professional buyer must coordinate these types of purchases. |
| Gasoline or diesel fuel |
If mileage was not incurred while on travel status, submit a mileage voucher by using online Payment Authorization.
If mileage was incurred while on official travel status, submit a Travel Expense Voucher.
Note: The Express Card cannot be used to buy gasoline. Gasoline is reimbursed as mileage, which also includes reimbursement for other related automobile expenses. |
| Gifts and gift certificates |
Submit a Payment Authorization online. Refer to Gifts and Awards. |
| Goods or services from any officer or employee of the university or from a near relative of any officer or employee |
Submit a High Value Purchase Requisition.
See also Independent
Contractor/ Consultant Guidelines for information on employee-vendor relationships. |
| Independent contractor and independent consultant services |
Refer to Independent Contractor/ Consultant Guidelines or contact Patrick Little, (858) 534-4439. |
| Meals, travel, or entertainment expenses |
Use the Travel Card.
See also Travel for contacts and guidelines. |
| Meeting refreshments |
See
Entertainment
|
| Personal purchases |
Personal purchases are not allowed under any circumstances. |
| Postage |
All purchases of postage from the U.S. Postal Service must be obtained through UCSD Mail Services, (858) 534-1164. |
| Precious metals |
Submit a High Value Purchase Requisition. |
| Professional and personal services (independent contractor and independent consultant services) |
Refer to Independent Contractor/ Consultant Guidelines or contact Patrick Little, (858) 534-4439. |
| Radioactive materials (regardless of cost) |
Placing orders for radioactive materials requires special authorization.
Refer to Buying Radioactive Materials or contact Sara Stoddard, (858) 534-4438, for details of these procedures. |
| Real estate rentals or leases |
Contact the Real Estate Office at (858) 534-7480. |
| Relocations: household or office moves |
Contact Mary Watt, (858) 534-6720.
See also Move/ Transfer Expenses for guidelines, authorizations, and contacts. |
| Subcontracts, sub-awards, or agreements involving sponsored projects |
Contact Michael Spencer, 822-4392.
See also Subcontracts/ Subawards Overview. |
| If a supplier contract is required: DO NOT SIGN A SUPPLIER CONTRACT, including those for maintenance or service agreements. |
Only a professional buyer has the delegated authority to sign contracts for the university.
If your purchase requires a signed contract, please contact a professional buyer in your area. |
| Temporary staffing |
Contact Temporary Employment Services, (858) 534-4604. |
| Vehicle rentals, leases, or purchases |
Submit a High Value Purchase Requisition. |
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