Background checks help ensure a safe work environment and the protection of key organizational assets, including people, property, and information. Human Resources may recommend background checks for people hired, promoted, reclassified, or transferred into certain staff positions designated as "critical."

Use the table below to help you determine when a background check is likely to be recommended and what kind of check should be performed. Always wait for the results before offering employment to a candidate.

Once you've determined the type of background check you want to do, see Background Check Forms to download the applicable form.

Also see How to Conduct Reference Checks.

Job function	Type of background check
	Criminal	Driving	Education	License/ certificate
Key control/ access
Cash handling
Driving
Access to data files and confidential information (PPS, ISIS, medical records, DSA)
Access to controlled substances
Access to hazardous materials or chemicals
Direct patient contact
In-residence responsibilities
Fiduciary responsibilities, including: Signature authority Authority to move department funds Authority to commit University funds
Direct contact with minors/ child care
Public safety
Sea-going duties
Property handling
Animal subject care
Required licensure/ certification (other than vehicle)
Direct contact with research subjects

Departments are responsible for the cost of background checks, which vary based on the kind of check and the agency that conducts it. Generally, Human Resources works with two kinds of agencies:

• Department of Justice (DOJ)
  • Method: DOJ uses laser-scanning technology to check fingerprints against state and FBI criminal conviction records. Positions that involve contact with minors may require DOJ checks.
  • Fee: $55 (California-only check) or $79 (national check)
• Consumer reporting agency
  • Method: Reporting agencies use the individual's Social Security number, name(s), date of birth, or driver's license number to verify identity and other requested information.
  • Fee:
    • County criminal record search: $11 per county
    • Credential verification: $12 per credential
    • Driving record: $5 per state
    • Education verification: $11.95 per degree or institution
    • Employment verification: $9.75 per employer
    • Federal criminal record search: $16 per federal district
    • Social Security number trace: $6
    • Statewide criminal record search: $12 per state
    Note: Other fees may apply for other kinds of checks.

Questions? Contact Amanda Brainerd, (858) 534-7613, or Marcele Maia, (858) 534-4116.