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Per diem is a daily amount to cover meal and lodging expenses for UCSD employees traveling on official UCSD business.
Per diem applies to the following travel situations:
- Foreign travel
- Alaska, Hawaii, or U.S. possessions travel
- Long-term travel (30 days or more) in the continental U.S.
Per diem is not the same as meal and incidental expense (M&IE), which applies to short-term travel (29 days or fewer) in the continental U.S.
Incidentals
The incidentals portion of a per diem rate includes tips for service and costs for ground transportation directly connected with a meal (e.g., taxi from hotel to restaurant and back).
Claiming actual expenses
Any adjustment to claiming the published allowable per diem rate should reflect the traveler's actual costs. Travelers can claim:
- Less than per diem to save costs.
- An exception to per diem when actual expenses exceed per diem and required conditions are met.
See MyTravel Help: Per Diem Tab for instructions.
Calculating per diem
You can use MyTravel to claim most per diem expenses as they’re calculated automatically based on location and duration.
For travel you can't claim using MyTravel (e.g., group travel and moves/ transfer), see instructions for calculating per diem.
Questions? Contact UCSD Travel or an individual Travel Team member.
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