Tickets for events are considered cash equivalents — similar to checks, credit cards, money orders, and bank notes.

Use the following controls when handling tickets:

• Storage
  • Store tickets in a secure location with limited access.
  • Remove small blocks of tickets at a time from storage.

• Ticket information
  • Make sure tickets are printed with:
  • Value
  • Event description
  • Campus department
  • Consecutive numbering
  • Date(s) of performance or activity

• Accounting
• Assign each block of tickets to a specific cashier.
• Record the cashier and date for each ticket sold.
• Consider each ticket both the product being sold and the receipt.
• Keep voided tickets for reconciliation and audit purposes.
• Balance ticket sales to the revenue they produce on a daily basis.
• Each month, someone outside of ticket sales should complete a full accounting of tickets sold against cash received and amount posted to the general ledger.
• Keep a record of each reconciliation for audit purposes.

If you need help evaluating your tickets procedures, contact the cash handling coordinator, Debbie Rico.

For more information, see:

• UC Business and Finance Bulletin BUS-49 (PDF)
• Cashiering Services: Critical Cash Control Procedures

Questions? Contact Marisela Garcia-Centeno, (858) 534-3747.