Read about your responsibilities, what to do when an accident happens, and what happens after an accident.

Responsibilities

• Drivers are responsible for the safe and legal operation of UCSD vehicles.
• Use UCSD vehicles for authorized purposes only.
• Examine the vehicle for damage before you drive it. Report any damage to your supervisor before driving the vehicle.
• Expect your department to check your Department of Motor Vehicles (DMV) driving record every few months if you regularly drive a UCSD vehicle.
• Avoid using a cell phone when driving (pull over to place or answer calls).
  • See UCOP Business & Finance Bulletin G-46 (PDF) for details.

When an accident happens

• Do not admit or accuse fault.
• Call the UCSD Police if the accident happens on campus, and wait for an officer to prepare a report before anyone leaves the scene. Off campus, the Highway Patrol will respond to injury or major accidents only — not minor fender-benders.
• Fill out the Auto Accident Procedure report (PDF) at the scene of the accident before either party leaves. Forms are stored in the glove box of UCSD vehicles.
• Get 2 independent witnesses if possible.
• Call Risk Management, (858) 246-0369, and Fleet Services, (858) 534-3485, within 24 hours, or call the university's third-party administrator directly at 1-800-416-4029 to report a claim.

What happens after an accident

• The DMV receives notification of an accident if the damage is over $750, which may increase your personal auto insurance premiums or jeopardize coverage with your personal auto insurance company.
• For a liability accident, your department budget will be charged a $500 deductible and 20% of the claim cost per accident. In addition, the yearly premium will include a surcharge for the next 3 years.
• A deductible of $500 will also be paid by the department if the UCSD vehicle is damaged. Gross negligence will be a higher cost, determined per accident.
• If the accident results in a lawsuit, you may be named as a defendant, deposed, and have to testify in court.
• You and your supervisor may be asked to attend a meeting with Risk Management and the UCSD Vehicle Accident Review Board to discuss the accident.

Questions? Contact EH&S Risk Management, (858) 246-0369.

Notice: When a loss occurs, notify EH&S Risk Management, (858) 534-3820, immediately to promptly initiate the insurance investigation and claim process. Use pager number (858) 583-3302 for emergencies only, or call the university's third-party administrator directly at 1-800-416-4029 to report a claim. Take a picture if a camera is available.