To ensure your purchase order is sent to the right vendor and payments are made correctly, it is important to use the proper vendor code and address type.

For details on adding a vendor code or new address type, see How to Request a New Vendor or Address Type for Department Order. You may also e-mail your request for a new vendor to Procurement & Contracts.

Code descriptions

Vendor code: A 9-digit, unique identifier in IFIS that is the supplier's Federal Employer Identification Number (FEIN) or Social Security number (SSN). UCSD uses vendor codes to identify companies on purchase orders, payments, tax forms, and reports. All of a company's divisions, affiliates, and addresses have the same code.

Address type code: A 2-character code that identifies a particular address for a vendor. A vendor may have multiple addresses, so the address type code lets you specify which address record you wish to use.

Default address type

When Procurement & Contracts establishes a vendor in the IFIS database, one address becomes the default for the Address Type field on the purchase order. You can change this to suit your needs.

Choosing an address type

Each vendor may have multiple address types. Choose the appropriate type as listed below:

• D1: When the address to which purchase orders are sent is the same as the remittance or invoice address, the vendor will have a D1 address type.
• D series (except for D1), W, and X series: These designate the address to which you want the purchase order sent. Each vendor may have many D, W, or X address types to accommodate multiple addresses.
• B, E, R, and U series: Remittance addresses for invoice payment. There may be many remittance addresses per vendor, depending on how many payment addresses they have.
• Q series: Medical Center and UCSD Bookstore Remittance addresses. Do not select these for general campus purchases.

Questions? Contact Procurement & Contracts, (858) 534-3084.