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Ledger Annotator Help: Ledger Annotator Report Features and Options
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Summary: Use the Ledger Annotator report to reconcile your ledgers, and additionally, to select transactions to move to another index via ENPET. |
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The information below explains the features of the Ledger Annotator Report. Click a link for help on a particular part of the page:
Report Heading
At the top of the New Ledger Annotator report, you will find a number of standard report heading elements.
- Ledger Annotator (the report title) appears at the top of the screen.
- The ledger period(s) and dates of the ledger periods display on the next line. This line also shows whether the ledger period was Open or Closed when the report was run.
- The report date appears on the third line.
- Report symbols: click the icons under the title to:
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- IFOAPAL information, including the fund manager name, appears at the top left side of the report. If any of these items were changed via the Chart of Accounts Overrides, the new values will be displayed.
- Return to Query Form button: If the report selection did not display the correct IFOAPAL or months be sure to use this button instead of your browser's Back button. When you use this button, all your selection criteria will be displayed and you can make corrections as appropriate. If you use the browser's Back button, your selection criteria may be lost and you will have to rebuild your selection.
Buttons
The Save Entries and ENPET buttons are located at both the top and bottom of the Ledger Annotator report. Use these buttons after you change the report or select transactions to ENPET.
- Click the Save Entries button after changing any check boxes or department reference numbers. If you don't click this button, your changes will be lost.
- The ENPET button begins the ENPET process. Before you click this button, you must indicate which transactions should be transferred. See ENPET Help: Ledger Annotator Report and ENPET Selection Page for detailed instructions.
Ledger Annotator Features
The following Ledger Annotator options can help you reconcile your ledgers.
- ACFV (Account Code/Fund Validation): This column displays an E (Error) or W (Warning) indicator if your transaction contains an account code that is invalid for this funding source. These errors and warnings originate in the IFIS Fund Account Validation process. Error transactions are normally rejected by IFIS, but may be present in older reports. If a Warning indicator appears, investigate the warning and use the Notes button to record your explanation.
- Click a Note button to see a pop-up window with notes about a transaction. Any FinancialLink user can be create or view notes, but only individuals with the same Group Identifier can change transaction notes.
- Use the ENPET column to select expenses to be transferred to another index. Please see ENPET Help: Ledger Annotator Report and ENPET Selection for more detailed information.
- Use the Chk column according to procedures decided within your department. For example, your department may wish to indicate that backup documentation has been filed for this transaction, or that this transaction has been verified with the PI. This feature is completely optional. Use the Save Entries button to save any changes to the Chk boxes.
Note: Be sure your department agrees on the use of the Chk boxes. Some departments use them to indicate that the transaction "has been checked," while others use them to indicate that the transaction "needs to be checked." You'll want to be clear on your department's meaning!
- Use Dept Ref No (Department Reference Number) to enter department codes that can more specifically identify transactions on an index. Enter a name or number, up to 10 characters, into this field and be sure to click the "Save Entries" button to save them. Later, when you review transactions, you can filter by Department Reference Numbers.
Questions? See OPAFS Contacts.
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