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Securing Your Data and Work Space
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Summary: Follow these practices to secure your workstation and the data on your computer. |
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How to do it |
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Secure your equipment and workstation. |
- Close and lock doors of unoccupied spaces, even when you intend to be gone for only a moment.
- Install physical barriers, including door and window locks, tamper-resistant hinges, alarm systems, and other anti-theft devices.
- Install fasteners to protect equipment against earthquake damage.
- Make sure that UCSD equipment is identified via inventory stickers or other markings.
- Maintain strict key control, including the use of codes and ID cards to access spaces.
- Don't leave empty boxes outside an office or room after installing new equipment.
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Protect and back up important data on your computer. |
- Follow safe password practices, including never sharing your password. Choose your password carefully to assure the security of your data and computer.
- Manage data in a way that reflects its sensitivity. Be aware of data that is sensitive and legally protected, whether it is displayed on screen, downloaded, or printed.
- Back up data on your machine regularly and store it in a secure location separate from your computer. For example, save data to a shared drive and periodically check that it is readable.
- Do not overwrite backup media unless you are sure that you have a more recent, readable backup.
- Situate your computer screen so others can't easily see what is displayed on the monitor.
- Use a "hot corner" or minimize windows displaying sensitive data.
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Maintain security with these additional practices. |
- Be sure that someone can access your computer and files if you are unable to for any reason. (Ask your computer systems support person to identify an appropriate mechanism.)
- Update software regularly, including anti-virus and security patches.
- Don't waste bandwidth by unnecessarily running file-sharing programs, Internet radio, streaming video, and other processes that use large amounts of memory.
- Educate your co-workers if they fail to follow good security practices, and notify your supervisor of any potential problems.
- Register your computer and use your assigned IP address.
- Don’t steal or illegally copy software.
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Follow these steps if you suspect
a security incident on a computer that may
have personally identifiable
information or student data.
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- Disconnect the computer from the network.
- Leave the computer power on.
- Do not use the computer in any way, even to see if it has sensitive information.
- Call the ACT Help Desk, (858) 534-1853, and
ask to speak to the Computer Incident Response Team (CIRT) representative. The CIRT representative will return your call.
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Questions? Please contact your department's system support staff or the ACT Help Desk, (858) 534-1853. |
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