1. Read the accounting guidelines for employee awards and gifts.

1. Go to the online Payment Authorization.
2. Enter the desired store's Payee ID:
   • For UCSD Bookstore, use Payee ID 00293324E.
   • For UCSD Birch Aquarium, use Payee ID 00361591E.
   • For UCSD Triton Cash, use Payee ID 00293181E.
3. Use the address type that indicates your department's Mail Code. If there is no address with your Mail Code, you may request to establish an address type.
4. Select account number 638094.
5. Print a copy of the Payment Authorization Summary page, and get it signed by the department head for use in step 4.

(For gifts within the limit, go to step 4.)

1. See instructions for requesting approval of an exception. Only the director of Disbursements and Travel can approve gifts and awards that exceed the per-person limit.
2. Complete sections A and C of the Award Payment Authorization form (PDF).
3. Make copies:
   • Make a copy of the form for your records.
   • Keep a copy for use in step 4.

1. Collect the following document(s):
   • Signed Payment Authorization Summary page (from step 2)
   • Award Payment Authorization form (from step 3) only if your gift exceeded the per-person limit.
2. Mail the document(s) to PAYAUTH, Mail Code 0955. Include your departmental Mail Code in the information so Disbursements can mail the check to you.

1. When you receive the check (issued to your requested store, i.e., UC Regents-Bookstore, UC Regents-Birch Aquarium, or UC Regents-Triton), you can take it to the store to pay for the gift card.