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How to do it |
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Establish a timeline.
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Use the rest of the items in this checklist to establish a timeline for your move.
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Select a moving service and schedule the move.
Note: Depending on the availability of your moving service, you may have to adjust your timeline.
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To use UCSD's movers, contact Moving Services. For information on outside moving services, contact Mary Watt, (858) 534-6720.
- Choose a date or time frame for the move to take place.
- Allow as much time as possible to plan your move (if possible, at least 6 months).
- Determine who is packing (staff or mover).
- Identify individuals who will be moving and:
- Notify them of the moving date
- Determine any special requirements they may have
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Coordinate individual office/ cubicle belongings. |
Determine what furniture, equipment, computers, and supplies are being moved and to where, then:
- Create a plan for identifying items by office or cubicle (for example, color-coded labels).
- Coordinate delivery with the moving service, using the identification plan.
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Make sure you have adequate insurance coverage. |
Insurance is required for all moves, whether by UCSD Moving Services or an outside moving vendor.
- List all items and corresponding values being moved on an inventory.
- Consult with Risk Management, (858) 534-3820, to determine if inventoried items are appropriately valued and adequately insured.
- Read Does Your Department Have Adequate Insurance Coverage? for more information.
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Arrange for minor construction services, signage, space planning, and new furniture if necessary. |
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Obtain clearance from Environment, Health & Safety (EH&S).
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If you are moving any hazardous material or equipment:
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Arrange for transfer of telephone and network services. |
Submit an online Customer Service Request (CSR) with Administrative Computing & Telecommunication (ACT).
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Arrange for installation or rekeying of locks in the new space. |
Contact UCSD lock and key services.
- Purchase additional locks, as needed.
- Coordinate collection of old keys and distribution of new ones.
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Arrange for moving your copy machine. |
Contact Imprints to move your copy machine.
- If your copy machine has a card reader, be sure to contact Imprints in advance to arrange for moving datalines.
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Dispose of unnecessary furniture or equipment. |
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Arrange for office security. |
Contact the UCSD Police Department for assistance with:
- Choosing an alarm system for your new office space, if necessary
- Security issues during your move
- Adding your new location to the Police Department's security check route and system
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Notify necessary campus departments. |
Be sure to update the following:
- Mail Code and Ship To Code:
- Payroll Personal System (PPS): Make the required changes to PPS.
- Equipment Asset Management System (EAMS): If you relocate inventorial equipment, go to the EAMS to complete the required Equipment Inventory Modification Request (EIMR).
- Campus directory: Update your campus directory listings.
- FacilitiesLink: Log in and update UCSD's campus space inventory.
- Marketplace Preview: Contact a Customer Service Representative, (858) 534 SHOP, or go to Marketplace Preview to update your customer profile.
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Arrange for cleaning the space you are leaving. |
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