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How to Pay for a General Membership
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| What to do |
How to do it |
| 1 |
Determine the appropriateness of your request. |
- Review the membership guidelines to decide if it's appropriate to ask UCSD to pay for the membership.
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| 2 |
Verify the funding.
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- Check your fund source to see if general memberships are an allowable expense.
Note: Some contract, grant, and gift funds do not pay for memberships. If a funding agency does not cover the cost of a membership, it is considered a personal expense.
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| 3 |
Request payment. |
- Complete a Payment Authorization online.
- Select the account code for memberships, 637220.
- Note the document number for use in Step 5.
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| 4 |
Complete and approve the request. |
- Click complete and approve to route your request for departmental and Disbursements approval.
Note: The person who authorizes the payment request for your department must have a signature authorization on file with Disbursements.
Note: Employees who are authorized to approve memberships at the department level cannot authorize their own membership payments.
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| 5 |
Submit documentation. |
- Include the document number noted in Step 3 on the following documentation:
- Original receipt or proof of payment (personal reimbursements only)
- Renewal notice
- Any other supporting documentation
- Send the documentation to PAYAUTH, Mail Code 0955.
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Need an expert? Contact Elisa Mayer, (858) 534-0045.
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Notice: UCSD membership policy is derived from
UC Policy and Regulations. Published policy is decisive as it has been adapted to UCSD's organization, delegation of authority, terminology, and chart of accounts.
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