| What to do |
How to do it |
| 1 |
Review the award guidelines. |
- Read the accounting guidelines for the employee Incentive Award (IAP) and Staff Recognition and Development (SRD) programs.
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| 2 |
Gather necessary information. |
- Gather the following information:
- Employee's ID
- Employee's title code
- Employee's pay schedule (monthly or biweekly)
- Index and fund to be charged for the award
- Bargaining unit code (if employee is not represented by a bargain unit, use 99 as the code)
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| 3 |
Complete the Payment Authorization form. |
- For a single award payment, complete Sections A and B on the Award Payment Authorization form (PDF).
Check the appropriate box for funding in Section B:
- "IAP" for Incentive Award Program funds
- "SRD" for Staff Recognition and Development Program funds
- "Department fund source (AWD)" for non-IAP/ SRD awards.
- For multiple award payments, complete the Award Payment Authorization (multiple payments) form (PDF).
Enter the appropriate funding source in the DOS code column:
- "IAP" for Incentive Award Program funds
- "SRD" for Staff Recognition and Development Program funds
- "AWD" for non-IAP/ SRD awards
Note: You can request up to 18 payments on the Payment Authorization form. To request more payments, please print additional copies of the form and number the pages in the top right-hand corner.
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| 4 |
Acquire approval. |
- Have your department's authorized approver sign the Award Payment Authorization form.
- If you are submitting several copies of the Multiple Payment form, the authorized approver signature needs to sign only the last page.
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| 5 |
Copy your request. |
- Make a copy of your request for your records.
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| 6 |
Submit the request. |
- Mail the completed request to the Payroll Office, Mail Code 0952.
Note: You must mail or deliver the request. Payroll cannot accept faxes or e-mails.
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| 7 |
Determine the pay date. |
- The cash award will be paid on the employee's next scheduled payday. The pay date depends on:
- The date Payroll receives your request
- The Payroll deadline for the pay period
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